22/09/20201 – This post will be updated as details change, or are relevant to our event.
CyclingSA published the following blueprint for mass participant cycling events, entitled their Blueprint for COVID-19 risk mitigation planning and implementation.
According to the guidelines/recommendations, our event is listed as below 2500 participants, which means we don’t need to ensure participants are either fully vaccinated, or show a negative test result shortly before the event.
12.4. One-day race with less than 2500 people as part of the total footprint
12.4.1. No testing required.
12.4.2. Proof of vaccination not compulsory but recommended.
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What to expect before the event, and on race day?
Two weeks before the event(s)
We will send teams an invoice for the balance of the entry fees, as well as a detailed questionnaire to be completed by each team captain, with their team’s details. This includes the following, according to the
13.1. Submission of pre-screening questionnaire and health declaration inclusive of the following yes / no questions:the last 14 days:
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- 13.1.1. Within the last 14 days:
- Have you been diagnosed with, tested positive for, or been treated for Corona virus (Covid-19)?
- Have you or anyone in your household been in close contact with someone with known Corona virus (Covid-19)? Close contact means being less than 1.5 metres from the person concerned for more than 15 minutes without any protection (e.g. a plexiglass partition wall or wearing a mask).
- Have you or anyone in your household provided care to a known
- Covid-19 patient?
- Have you been to a country listed as high-risk by either the WHO or South African Government?
- 13.1.2. Have you experienced any of the following symptoms?
- Fever (temperature greater than 100.4°F/37.5°C)
- Chills
- Trouble breathing or shortness of breath
- New or worsening cough
- Loss of smell or taste, or change in taste
- Sore throat
- Headache
- Runny or stuffy nose
- Nausea, vomiting or diarrhoea
- Muscle or body ache which is considered not to be exercise related.
What to expect on race day
Your team’s start time will be communicated to your Team Captain, as well as be published on our website. You will only be allowed to enter the venue at a specific time before your start time – to be updated closer to race day.
Masks are compulsory at all times, except when racing.
PARTICIPANT MASKS
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21.1. Masks are mandatory in South Africa and for international travel. All User Groups are required to have sufficient acceptable face masks for the duration of the Event.
21.2. All other persons are required to have sufficient face masks for the duration of the Event.
21.3. The preferred masks for an event are the N95 or medical masks. Should fabric masks be used, it must at minimum have two layers of fabric.
21.4. Masks should completely cover the nose and mouth and fit snugly against the sides of face without gaps.
21.5. Traveling in an official / team vehicle with more than one person, will require persons to wear a face mask.
21.6. Riders will be expected to arrive at the start each day with masks but will not be required to train / race with masks. Masks must be worn by riders at all times other when racing, or warming up outside of a race village or venue. Masks may only be removed 1 minute prior to start once in starting area and kept on a person to use again immediately upon completion
Race number collection and Team registration.
Teams will need to sign their individual health questionnaire and collect their race numbers 30-minutes before their start time. Once the start procedure is over, teams will not be allowed to leave the start pens. Make sure that you have everything before proceeding to the start.
MANAGEMENT OF ANY RACE REGISTRATION / NUMBER PICK-UP AREA /
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23.1. Participants to be divided into time slots and will only be allowed to collect race numbers and register in their pre-allocated time.
23.4. Screening will require an event organization to capture temperature readings.
23.8. Designated half hour check-in/registration time slots/ control number of riders in the venue at any time.
23.14. Snap Scan/tap to pay, no cash accepted
23.15. Maximize online administration process and Event information to minimize touch points and time spent within the Race Registration area.
23.16. Registration items to be pre-packed as far as what is practicable.
Many of the points listed above apply to pre-event registration, expos and the venue before/after the event. We have only listed the applicable points relating to the participants.
Water points on the route will be on a “Grab & Go” and/or “You hold, we pour” basis. Teams to pull of the road, and approach the water table one team per table at a time.
40. WATER POINTS
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40.1. A Covid Compliance marshal must be present at each station to monitor compliance.
40.2. “Grab and Go” / “No touch” service.
40.3. Riders to only touch what they take and move on swiftly.
40.4. Foods are kept back of house and are replenished into cups where a rider is able to pick up, eat and throw away cup.
40.5. Increased number of tables to space out water point for foods and drinks.
40.9. Disposable masks at Water Points to assist riders who may have lost their masks on route
40.10. Do not advertise water points as spectator points and do not put up directional signage to the water points
40.11. Relocate water points so unofficial spectators don’t congregate where possible .